Information for Refinance Borrowers

Closing Information Form

You will need to complete and submit the online Closing Information Form (form is on this page) - the sooner the better. Be sure to include the correct legal spelling of the names of all sellers, including middle initials. Misspellings or variations on the closing documents may delay the closing.

Who must attend closing?

All owners of the property must execute the deed and attend the closing. This includes owners of a life estate and other lesser interests in the property. Also, if the property is, or once was, the primary residence of any borrower (or owner) or any borrower's (or owner's) spouse, the spouse must attend closing and sign the mortgage and a few other closing documents, even if the spouse is not on title.

Required forms of identification

All borrowers and owners must bring two (2) forms of identification to closing. One of the forms must be either a current driver’s license passport, resident alien card or a U.S. military identification card. The second form can usually be any one of the following:

  • State issued identification card
  • Birth certificate
  • Car registration
  • Current pay stub
  • Current utility or real estate tax bill
  • Social security card
  • An expired form of identification cannot be accepted
  • Specific requirements vary from lender to lender
  • Funds for Closing

    If you are bringing funds to closing, then all funds that you need to pay at closing must be in the form of a certified bank, treasurer’s or cashier’s check or in the form of a bank wire (wires must be received prior to closing). If you would like to pay by wire, please contact us in advance for our wiring instructions. Once we receive the closing package from your lender, we will be able to provide you with the total amount of funds that you will need for closing. Please have your certified check made payable to you. We will advise you how to endorse the check to our client trust account at the closing.

    Title Insurance Policy

    To avoid delays and to assist us in dealing with any issues that may arise during our title search, please provide us with a copy of your title insurance policy as soon as possible. If our title search reveals a title problem, in some cases, having your title insurance policy in hand ahead of time may help to avoid a delay or inability to close. If our office handled your last closing for this property, you do not need to provide this.

    Real Estate Taxes

    Please provide our office with a copy of your most recent tax bill prior to closing. If you have paid a bill within two weeks of closing, please be sure to bring in a stamped receipt from the City or Town confirming the payment.

    Outstanding Mortgage Information (including Equity Lines)

    Please complete and return one MORTGAGE INFORMATION AND AUTHORIZATION FORM for each outstanding mortgage or equity line of credit. To ensure current and accurate payoff information, we usually order payoff statements within a couple of days of closing. If your lender requires additional time to prepare a payoff statement, you must notify us. Furthermore, if you have an equity line of credit, the line must be terminated prior to closing.

    Private Mortgages

    If you have any outstanding mortgages to individuals, private entities or an entity other than an institutionalized lender, you must bring an original discharge to closing for recording.

    NPHLegal Real Estate Articles

    Real Estate Closing Forms